Ignoring that glaring piece of wtf, why the hell would they send a paper copy of routine communication through inter-institutional mail? Is email too newfangled for them? Faxing too fast? I'm surprised the memo wasn't composed on a typewriter. Though, it's clear that the table in the memo was made using TABS (and dashes for lines) in an inexpert manner.
I asked my boss how old the Chair and his assistant were. Were they in their 80's? Were they stuck in a pre-2000 time period and communicating from the past? Unfortunately, my boss didn't know.